Description |
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Job Title: Assistant - Recruitment
Division: NA
Department: Corporate Support Services
Section: Human Resources
Job Objective
Assist in the conduct of activities related to manpower planning, recruitment and selection of employees for the Organization. Update and maintain candidate files and recruitment resources as requested.
Organizational Relationships:-
Internal Communication:
• All Managers / Section Heads in all Departments
• IT section
External Communication:
• Recruitment Agencies
• Universities / Colleges
• All HR departments in government entities
• Candidates
Key Responsibilities/Duties
Managerial Role:
• NA
Organizational Role:
Corporate Support Services No.:
• NA
Functional Role:
• Assist the Senior Officer – Recruitment in developing and monitoring annual manpower budgets and manpower plans in accordance with the Organizations strategic plan;
• Assist the Senior Officer – Recruitment in coordinating with all Organizations Departments / Divisions to identify job vacancies or potential, future job vacancies and refer to the Succession Planning framework prescribed by the Organization in order to screen and identify candidates to fulfill vacancies (In coordination with Section Head – HR);
• Assist the Senior Officer – Recruitment in analyzing the urgency and priority of positions to be filled according to the requirements of the Organizations Departments / Divisions;
• Assist the Senior Officer – Recruitment in Developing standard templates to advertise for the Organization\\\\\\\'s recruitment needs and coordinate with newspaper agencies;
• Coordinate with Division Directors/ Section Heads in posting selection criteria for candidates and ensure they are in line with the existing job descriptions along with civil service law requirements;
• Provide input to the Senior Officer – Recruitment in deciding on appropriate recruitment channels for the vacant positions based on cost benefit analysis and urgency of the positions;
• Coordinate with recruitment agencies and job portal agencies for sourcing of potential candidates;
• Maintain a database of various recruitment sources (job portal companies, recruitment agencies, universities, etc);
• Assist the Senior Officer – Recruitment in performing activities such as screening resumes, shortlisting candidates, issuing offer letters, scheduling interviews etc. with Section Heads/ Division Directors;
• Conduct background checks as requested by Senior Officer – Recruitment on applicants and ensure completion of pre-joining formalities;
• Coordinate with General Services staff in Organization\\\\\\\'s for the purpose of processing visa, employment contracts and travel related formalities of the new recruits;
• Assist the Senior Officer – Recruitment in the preparation of new employment contracts in liaison with the legal advisor to ensure that they conform to government regulations and UAE employment / labor laws (wherever applicable);
• Prepare materials for new hire induction/orientation programs and assist the Senior Officer – Recruitment in administering the induction sessions;
• Maintain and archive relevant recruitment databases to capture performance indices including, but not limited to hiring rate, lead time for recruitment etc;
• Perform such other related tasks as they arise and as delegated by the Senior Officer – Recruitment.
Key Accountabilities Key Performance Measures
• Effectiveness of the Recruitment and Selection function;
• New Hire Satisfaction Index;
• Lead time for recruitment;
• % of dropouts after offer acceptance;
• Document Preparation and Processing;
• Speed of preparing documents;
• Accuracy and completeness of documents (errors and corrections)
• Archiving of candidate files and documents;
• Timely completion of archiving documents;
• Retrieval of requested documents in a timely manner;
• Accuracy and completeness in archiving of documents.
• Data Collection and Analysis;
• Accuracy and Timeliness of Analysis;
• Management Reports;
• Timeliness and Accuracy in Management reporting.
Job Specifications
Technical Skills & Knowledge Level
Knowledge of overall Organization\\\\\\\'s operations: Intermediate
Knowledge and application of Administrative HR Management: Intermediate
Knowledge of behavioural Human Resource Management: Basic
Knowledge of developing Manpower Plans: Basic
Knowledge of recruitment and selection: Intermediate
Knowledge of UAE labor laws and regulations: Basic
Knowledge of Automated HR systems: Basic
Administration Skills: Intermediate
Soft / Behavioral Skills Knowledge Level
Information Management: Basic
Presentation Skills: Basic
Analytical Thinking: Intermediate
Problem Solving: Intermediate
Core Competencies Knowledge Level
English Language: Intermediate
Arabic Language: Intermediate
Computer Literacy: Intermediate
Attention to Detail: Intermediate
Decision Making: Basic
Communication & Relationship Management: Intermediate
Preferred Qualifications:
A minimum of a Diploma in Business Administration preferably with a specialization in HR or equivalent
Preferred Experience:
Minimum of 3 years of relevant experience.
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